DVIR or also known as a Driver Vehicle Inspection Report is part of the Compliance Accountability CSA program.
The CSA program has been conducted by the Federal Motor Carrier Safety Administration.
More precisely, the DVIR Form is essential for trucking companies and truckers, mainly because it acts as a communication tool for the needed repairs and actions that should be taken between the truck driver and the technician.
According to the federal regulations, each truck driver should have a written DVIR prepared each time he/she is operating a commercial motor vehicle.
In addition, the DVIR should be kept by the trucker for 90 days from the date of the inspection.
Yet, the Driver Vehicle Inspection Report applies to both motor carriers and drivers of commercial motor vehicles.
But, how should one properly fill in a DVIR Form?
Further, in this article you can read precise details and tips on filling a DVIR form properly! So, let’s take a look!
1. Achieving DVIR Compliance
The first and foremost step on properly filling in DVIR form is achieving compliance.
But, how can one achieve DVIR compliance? Which are the right steps towards it?
To begin with, the DVIR form should be completed out on daily basis- regardless if there are any repair needs or not.
For example, if there is any need for onsite repairs, then the driver should designate the location.
Also, as previously mentioned the driver should retain the report for 90 days from the date of inspection.
Hence, once you complete the DVIR form (further in this article you will find out the right steps) you will have to sign and write the date of the report. Later on, that report should be submitted to the service manager and be left in the vehicle in after hours.
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On the other hand, if you are part of team truck driving, then you should have in mind that in team operations it is only the one driver who needs to sign the report. Yet, both drivers must agree on any possible repairs.
Last but not least, on your way of achieving DVIR compliance you should know that if there are any indications for broken parts- then you should make sure before you drive the vehicle to complete the repairs – and it to be listed on the DVIR. Only that way the operation would be safe and you will be DVIR compliant.
2. The DVIR Form Process
The DVIR form filling process includes few basic steps.
These basic steps include the inspection of the vehicle, identification of any possible defects, signing ,the report as well as taking appropriate action.
On the first step, which is the vehicle inspection, the truck driver should perform:
- A circle check of the vehicle;
- Check under the hood;
- Walking around to look for defects or damage;
- Test the lights and brakes;
If there are any possible defects going on with the vehicle, then the truck driver should report it so that it will preserve the safety of the operation of the vehicle. That way breakdowns are being stopped.
3. Fill In Your Company Information
The very first step on properly filling in DVIR Form includes filling in your company information.
For the ones who are using automated DVIR form- this information will be auto fill for all future use.
Moreover, the driver’s vehicle inspection report requires the following company information:
- Home Terminal;
- Driver Name/Number;
- Tractor/Truck No;
- Trailer(s) No;
4. Fill The Pre-Trip DVIR Form Information
The drivers who are using digitalized DVIR form will start their day on the screen to do the pre-trip inspection.
More precisely, the truck driver will have to check any defective item and to give details under remarks.
Hence, the information that should be entered in this 3rd step are the tractor/ truck number as well as the odometer reading.
Further the truck driver can give additional details under remarks, such as are:
- Air Compressor;
- Air Lines;
- All Fluid Levels Checked;
- Brake Accessories;
- Brakes, service;
- Brakes, parking;;
- Charging System;
- Coupling Devices;
- Drive line;
- Defroster/ Heater;
Further the driver can provide remarks too. In addition he/she can do an electronic signature.
When writing any remarks it is essential that the truck driver checks whether the conditions of the above vehicle are satisfactory.
Or if any above effects that can be found in the remarks should be corrected for a safe operation of the vehicle.
Both the Mechanic’s signature and the driver’s signature should be put if any defects are being corrected on the truck.
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Also, some automated DVIR form apps are enabling truck drivers to use voice to text when leaving remarks.
Tip: The driver should always sign his name right on the device.
Once these steps are finished, the truck driver will have to click save and email- to send it to his supervisor, manager or owner.
Yet, the DVIR will be saved automatically in the recipient email and on the handset.
5. An Access To The Completed Pre-Trips
The truck driver who is using digitalized DVIR form- that is to say who is using DVIR form app can have an easy access to the completed pre trips.
The access to the completed pre-trips will be enabled in two ways. The first one is via the copy that is going to be sent to the manager’s email. Whereas the second is via the copy that is saved on the tablet/smartphone in the “my files” folder- Vehicle inspection. The most recent inspection is always on the top.
6. Review Previous Inspection
The previous inspection information include the following information:
- Vehicle type;
- The Date;
- The driver;
- Any defects;
- The license plates;
- The Company;
- As well as the Trailers;
When previewing the previous inspection information you will have to re-check if there are any possible defects.
7. Create Customized Forms for Specialized Inspections
It is no secret that different vehicles, trailers, trucks and equipment do require different types of DVIR form for inspection.