Detailed IFTA Application: How To Fill One

Preparing as well as filling an IFTA application is one of the most demanding requirements a commercial carrier might face.

In particular, this refers mostly to those companies that use paper logs.

The IFTA application requires careful filling and calculation of the traveled miles in jurisdictions.

What is IFTA?

Vehicles that are registered under the IFTA application are identifying decals that are issued by their home jurisdiction.

Generally speaking, IFTA is a multijurisdictional fuel tax agreement. It simplifies fuel tax reporting to help the motor carriers.

Furthermore, IFTA is a single system used for administering and collecting taxes for fuel consumption from the carriers.

Thus, motor carriers register the base jurisdiction with IFTA application. They receive credentials for it and allows them to travel through other jurisdictions.


The carriers can file a single quarterly return with a single payment to their base jurisdiction. In this way, they have their travel covered in other member jurisdictions.

The base jurisdiction is processing the IFTA tax tool return and then forwards funds to each jurisdiction for net fuel taxes.

IFTA application is an agreement mostly among the Canadian provinces and some American states. It is done in order to make reporting and tax paying on fuel usage easier.

The agreement allows the registered carriers to get a base jurisdiction license, by which they can report and pay fuel taxes to a single jurisdiction.


With the help of the IFTA application, carriers report the amount of fuel consumption, as well as the distance, traveled in a jurisdiction.

The member jurisdictions work together in order to track, collect as well as share the taxes on fuel including gasoline, diesel, gasohol, methanol, natural gas, and biodiesel.

If you register with the IFTA application, you can get a benefit of the following:

  • An IFTA license to travel in all member jurisdictions
  • Dealing with a jurisdiction to report and pay motor fuel taxes

How Does the International Fuel Tax Agreement Work?

Many people often question on the IFTA reporting software.

What is IFTA and how does it work? – The IFTA is an international agreement.

The IFTA application and the operations on a daily basis depend on collecting fuel taxes. If you want to distribute them, you can do it with the help of the International Fuel Tax Association.

In other words, consider it a non-profit organization that helps carriers create an agreement. Truck drivers each day question themselves the following: “Why pay so much on fuel taxes and how that fuel tax is calculated?”


The International Fuel Tax Agreement (IFTA) is made in order to simplify the reporting of fuel usage by the trucks operating in several states.

To be precise, it is an invention that makes the work of everyone more efficient. To emphasize, this includes the drivers, carries, and political jurisdictions all-together.

Nonetheless, it is good to have an understanding of the IFTA application agreement in order to avoid additional costs.


Even though the users consider the process convenient, there are still beliefs of confusion. As an illustration, the IFTA application rule is to keep the taxes paid and dispersed to each state.

In general, all the taxes are based on the miles driven by a truck in each state.

A driver may fuel up the truck and pay the tax in Oklahoma and then continue to drive into Texas. Texas will then receive the taxes from the Oklahoma purchase.

This is done for each mile driven in a state. To be precise, it is one of the greatest features of the IFTA application for the transportation companies.


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Another example is the following: If the fuel taxes paid in a Pennsylvania pump and then driver continues driving through West Virginia, Ohio and into Indiana, the taxes are further distributed to the states by the IFTA application.

Issuing one fuel tax license that covers all the states that you operate in means you no longer have to purchase multiple permits for multi state travel.

Registering for IFTA

A state where a vehicle is registered is considered a home state for the vehicle. This is due to the place of the operator or can further gain access on the vehicle’s operating records.


On the other hand, if a vehicle is registered in several states then the operator must contact one state to confirm the vehicles consolidation under a single license.

In order to register, the candidate gets a list of the US Department of Transportation (DOT) state website. The website is available online and you can also use it from the Federal Highway Administration (FHWA).

Filing Reports With IFTA

In order to fill an IFTA application, a licensee produces a fuel tax report where it lists all the miles traveled in all participated jurisdictions. Here are also the gallons and fuel purchases involved.


Note: When applying for the IFTA application, every applicant needs to know the following:

Supporting the documents with a mileage record, distance traveled fuel records as well as, tax-paid fuel purchase receipt.

According to the Internation Fuel Tax Agreement, all the relevant data like gap miles and fuel receipts must be included in the IFTA claims to report.

What You Will Need To Fill Out an Application

Filling out and filing your IFTA application is easier when you have all the necessary documents close at hand.


In addition, there is a list that will help you with all the necessary forms that you will need in the future:

  • Mileage records for commercial vehicles, including the miles traveled and the miles which are driven per jurisdiction
  • Receipts for the retail fuel purchases for a particular vehicle
  • The IFTA fuel tax schedule otherwise known as the IFTA 101
  • The current IFTA tax rate and table for the rate code, otherwise known as the IFTA 105
  • A cover sheet, or IFTA quarterly fuel tax return, further known as the IFTA 100
  • Instructions for filling out the IFTA 101 form which is otherwise known as the IFTA 101-I
  • Instructions for completing the IFTA application

The 3 ways to make the IFTA application filing process simpler:

  • Stay organized – Spend some quality time creating spreadsheets and keep a daily update
  • Hire someone to do something for you – Even though you need to provide the mileage number, hiring someone for the fuel receipts is of a huge help
  • Try a software program for trucking

How to apply:

If you want to apply for an IFTA license, one of the things to do is to fill out an application. The good thing is that you can do it from your home state or province.



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